On the Line / Operations / Leasing Restaurant Equipment: What You Need to Know

Leasing Restaurant Equipment: What You Need to Know

Looking to leased restaurant equipment? Here is everything you need to know.

Restaurant Hardware Hero

DISCLAIMER: This content is provided for informational purposes only and is not intended as legal, accounting, tax, HR, or other professional advice. You are responsible for your own compliance with laws and regulations. You should contact your attorney or other relevant advisor for advice specific to your circumstances.

Looking for restaurant equipment to lease? If you’re opening a new restaurant but your budget doesn’t allow for all new equipment, you can lease instead. Investing in restaurant equipment is a big decision and has high startup costs attached — so you’ll want to ensure that you’re making a financially sound decision. 

Whether you decide to rent or sign a lease-to-own contract, we’ve listed what you need to know about obtaining restaurant equipment.  


Kitchen Opening and Closing Checklist

Ensure your back of house runs like a well oiled machine with these customizable kitchen opening and closing checklists.

You must have Javascript enabled in order to submit forms on our website. If you'd like to contact Toast please call us at:

(857) 301-6002
First and Last Name is required
Phone Number is required
Restaurant Name is required
What is your role? is required
What best describes your restaurant type? is required
Yes, I’d like a demo of Toast, a restaurant technology platform.
Yes, I'd like a demo of Toast is required

We’ll handle your info according to our privacy statement.

Pros and Cons of Leasing Restaurant Equipment


You don’t need a lot of cash to get your equipment 

  • With rental restaurant equipment, you can get your restaurant running without a considerable investment upfront. Monthly payments are more feasible. Some companies provide lease-to-own restaurant equipment as well.

Potential for Tax Deductions

  • You may be able to add your lease payments as a business expense, marginally lowering the cost of the equipment. 

Cost-effective solution for pop-ups or temporary restaurants

  • If you’re running a pop-up or seasonal restaurant, leased equipment provides the flexibility of having what you need without the responsibility of ownership. 


You’re liable for repairing any damages

  • Leasing restaurant rental equipment requires a high level of care, as you’re responsible for eventually returning the equipment. You may have to budget for potential damages outside of normal wear and tear. 

Interest Rates

  • You don’t have to worry about paying interest with equipment you own, and interest rates can vary according to your credit score.

Early Termination Fees 

  • If you decide to end your lease agreement early, you might be looking at termination fees. 

Pros and Cons of Buying Restaurant Equipment


Simpler and faster process

  • Leasing can add another layer of paperwork and negotiation, such as long contracts, clauses, or early termination agreements. 

No substitutions necessary

  • Leasing restaurant equipment may mean compromising on certain bells and whistles. Buying enables you to customize equipment to fit your restaurant’s needs. 

Multi-Year Warranties

  • Restaurant equipment will inevitably have issues — but the last thing you need is costly, unexpected repairs. Most warranties usually last a few years, providing you with peace of mind and big savings down the line. 



  • The minute you purchase restaurant equipment, its value starts to decrease dramatically. If you intend to eventually sell your restaurant equipment, you’ll want to keep this in mind. 

Getting Into Debt

  • You’ll want to have money saved for any potential setbacks. If you take a line of credit, you may pay high interest rates on depreciated equipment. 


  • Restaurant equipment is constantly evolving with new features. Deciding to buy means that you’ll likely wait years before deciding to upgrade. 

Read this next
Essential Restaurant Kitchen Equipment: The Ultimate Checklist

Essential Restaurant Kitchen Equipment: The Ultimate Checklist

Do you have the essential restaurant kitchen equipment and supplies you need? Check off this list to make sure your restaurant kitchen is all set.

Standard restaurant equipment leasing

Fortunately, many restaurant equipment stores offer leases online. Add the equipment you want to your cart and enter your information. Most sites will redirect you to a third-party vendor like QuickSpark, where you’ll fill out an application. Once approved, the vendor will contact you about payment options and your contract. The store will ship your equipment after the first payment is received. 

How much does restaurant kitchen equipment rental cost?

  • Gas ranges (both propane and natural gas): $49-$500/month

  • Electric ranges: $69-$450/month

  • Convection Ovens:  $30-$578/month

  • Combination Ovens: $193-$815/month

  • Reach-In Refrigerators: $37- $663/month

  • Reach-In Freezers: $41-$667/mo

Restaurant equipment leasing to own

Leasing to own restaurant equipment can be a viable option if you don’t have the capital to purchase everything you need outright (or want to free up some cash). The arrangement usually comes with a few benefits like manufacturer’s warranties, replacement options for defective equipment, and more. Similar to leasing, you’ll be approved by a third-party vendor and set your payment terms. 

How to Lease Restaurant Equipment

1. Select the equipment you want to finance from a restaurant equipment store online.

2. Proceed to checkout, making sure to press “Lease” or “Financing” (if you’re leasing to own). 

3. Complete the application to see if you qualify.

4. Once approved, a third-party leasing vendor will contact you to review contract and leasing terms.

5. The vendor will send a payment to the restaurant equipment store and your order will be processed for delivery. Note: payments are made to the leasing vendor, not the store.

Lease or Buy?

The decision to buy or lease restaurant equipment is an important one, with many options. There’s no right or wrong way to get the equipment you need. Every restaurant is different – assess your needs, cash flow, and goals (both short- and long-term) before taking the plunge.

Related Restaurant Equipment Resources

Subscribe to On the Line

Sign up to get industry intel, advice, tools, and honest takes from real people tackling their restaurants’ greatest challenges.

We’ll handle your info according to our privacy statement.

Otl subscribe 11