BEST Mobile Bar Equipment List: Equipment Needed to Start a Mobile Bar (2024)

Essential Mobile Bar Equipment List (Appliances, Tools, Essentials)

If you’re looking for a unique business idea and have a passion for cocktails, starting a mobile bar could be an amazing venture!

After all, launching an operation like this can be really personally-rewarding. For example, Krysten Strauser, owner of The Tipsy Trotter, said in an interview with Mobile Bev. Pros:

”A lot of things about this bring me joy, I mean, from just the client experience, and when people trust in my service, leading them through all the way to the end of the event, that brings me a lot of joy. When somebody messages me and shares that my business inspired me to start my own, that brings me a lot of joy.”

Better yet, this may be an “untapped” market. According to data from Bar a La Cart, there are an average of just 22 mobile bars and 3.5 mobile bars per million residents in each state. While this data only includes wheeled vehicles, these businesses make up an impressive 3.5% of the United States food truck industry.

However, to launch your portable bartending business, it’s key that you invest in the right equipment.

So, in this article we’ll provide a breakdown of all the essential mobile bar equipment you’ll need to run a successful business. We’ll also explore how to pick the right gear for your specific needs.

Key Takeaways

• Your mobile bar unit is the main hub of your operations. So, be sure to carefully weigh the pros and cons of different types, from simple folding bars to bar trucks.

• While there’s a lot of equipment you’ll need to run a successful portable bartending business, it’s vital to purchase durable and high-quality gear.

• Be sure to budget for all the mobile bar equipment you’ll need. Even though it may require a large initial investment, you can also explore financing and leasing options.

• Equipment that improves efficiency and quickens service, like handheld POS devices and speed rails, are key to creating a great guest experience. The better experience they have, the more likely you’ll be to secure more gigs in the future.

Mobile Bar Equipment Checklist

Before diving into the nitty-gritty of mobile bar equipment, let’s look at a high-level overview of all the essential gear you’ll need.

The checklist below will give you a general idea of all the tools required to get your portable bartending business up and running.

• Portable Bar Unit or Bar Truck

• Transportation Equipment (Trailer/Van, Protective Coverings, Straps, Dollies, etc.)

• Drinkware (Glasses, Cups, etc.)

• Bar Tools and Accessories (Shakers, Jiggers, Strainers, Muddlers, etc.)

• Refrigerators, Coolers, Ice Bins, and Ice Makers

• Insulated Beverage Dispensers

• Speed Rails

• Storage for Bottles, Glasses, and Supplies

• Mixers, Garnishes, and Condiments

• Cutting Boards and Work Surfaces

• Safety Gear (Fire Extinguishers, First Aid Kits, etc.)

• Menu Board/Display

• Portable Sink/Hand Washing Station

• Cleaning Supplies

• Point of Sale (POS) System

• Power Source (Generator or Batteries)

Mobile Bar Equipment: A Comprehensive Guide

Now that you have a general idea of the equipment you’ll need for your mobile bar business, let’s delve deeper into why all of this gear is essential.

Portable Bar Units

At the core of any mobile bar business is a reliable, high-quality portable bar unit. When selecting a portable bar unit, it’s important to consider factors such as:

• Durability and weather resistance (for outdoor events)

• Weight and ease of transport

• Storage capacity for bottles, glasses, and tools

• Built-in features like speed rails, ice bins, and cutting boards

• Customization options

Below, we discuss the different types of portable bar units, from simple folding bars to trucks.

Folding Bars

Folding bars are lightweight, collapsible units designed for easy transport and storage.

Pros of Portable Folding Bars

• Easy to transport and set up

• You can fold them down to save space when not in use

• Generally more affordable than the other types of portable bar units

• Available in various styles and materials

Cons of Portable Folding Bars

• Often less sturdy than other types of portable bar units, and may not withstand heavy use

• Could look less professional than other types of units

• Usually lack features such as sinks, refrigeration, and ample storage space

Modular Bars

Modular bars are customizable units that you can assemble in various configurations to suit different event requirements.

Pros of Portable Modular Bars

• You can configure them into various sizes and shapes to suit different event needs

• Often have a professional look

• You can mix and match components to create a unique bar setup for each event

• Typically more durable than other types of portable bar units

Cons of Portable Modular Bars

• Usually more expensive than folding bars, especially with extra components

• May take longer to set up than other types of units

• Require more storage space when not in use compared to folding bar units

Bar Height Tables with Skirts

Bar height tables with skirts are tall tables covered with decorative fabric that you can use for your portable bartending business.

Pros of Bar Height Tables with Skirts

• Easy to set up and take down

• You can use them for additional purposes, like serving food

• Typically more affordable than modular and custom-built bar units

• You can change skirts to match the theme of different events

Cons of Bar Height Tables with Skirts

• Lacks built-in features, such as sinks, storage, and refrigeration

• May not look as professional as other types of mobile bar units

• Can be less stable compared to other types of units

Custom-Built Bars

Custom-built portable bars are units designed specifically for you, often featuring high-quality materials and unique details.

Pros of Portable Custom-Built Bars

• Designed to meet your specific needs and preferences

• Usually made from durable and high-quality materials, ensuring longevity

• Can include features like refrigeration, ample storage, custom branding, and more

• Looks professional

Cons of Portable Custom-Built Bars

• Typically the most expensive type of mobile bar unit, except for bar trucks

• Takes longer to design and build, which could delay the launch of your mobile bartending business

Bar Trucks

Similar to food trucks, bar trucks are fully mobile bars built into vehicles, providing comprehensive bar services and ultimate mobility.

Pros of Bar Trucks

• Provide the best mobility, which can be ideal for festivals, outdoor events, and private parties

• Easy to set up, as you’ll likely have built-in refrigeration, sinks, storage, and other necessary equipment

• Provide a large surface for custom branding and advertising

• Usually have their own power and water systems, reducing dependency on external resources

Cons of Bar Trucks

• Typically more expensive compared to other portable bar options

• Involve regular vehicle maintenance and upkeep

• Require adequate space for parking and setup, which may be challenging in some venues

• Can be more difficult or impossible to set up for indoor events

Transportation

Efficient transportation is crucial for your mobile bar business, ensuring that your equipment arrives safely and on time to each event.

Unless your bar is built into your truck, you’ll likely need a van, trailer, or pickup truck in order to transport all of your equipment.

Additionally, you should think about purchasing gear to secure your equipment while in transit. For example, you’ll probably want to use protective coverings, as well as straps and bungee cords to protect your equipment while traveling.

Finally, for large and heavy equipment, you may want to invest in ramps and dollies for loading and unloading.

Refrigerators and Ice Makers

Proper refrigeration and ice management are essential for your mobile bar. After all, they allow you to serve the cold drinks that event-goers love.

So, consider investing in the following equipment:

• Portable Refrigerators or Coolers: Look for commercial-grade options, like Cambro units, that can maintain consistent temperatures even in outdoor settings. 

• Ice Bins and Ice Chests: Keep a large quantity of ice in your portable cooler and transfer some to a smaller ice bin for easy access while bartending. This method helps you efficiently manage your ice supply and ensures you always have ice ready for drinks.

• Portable Ice Makers: If you'll need a lot of ice, a portable ice maker can be essential for replenishment. These machines can produce ice quickly, saving you the hassle of constantly restocking from external sources.

• Insulated Beverage Dispensers: For pre-mixed cocktails, non-alcoholic options, or water, these dispensers are excellent for keeping drinks cold. They also help in serving large batches efficiently.

When choosing refrigeration and ice equipment, be sure to think about any potential power requirements. While some options maintain insulation without electricity, others may require battery power or easy access to an outlet.

Bar Tools and Accessories

Of course, you can’t serve amazing cocktails without your bar tools and accessories! So, be sure to bring essential bartending equipment like:

• Shakers (Boston shakers and cobbler shakers)

• Jiggers for precise measurements

• Bar spoons and muddlers

• Strainers (Hawthorne strainers and fine mesh strainers)

• Bottle openers and corkscrews

• Speed pourers for efficient service

• Garnish caddies and cutting boards

• Bar mats and napkin holders

It’s typically best to invest in durable, professional-grade tools that you can use time and time again, saving your money in the long run.

Glassware and Cups

The right glassware can elevate guests’ drinking experiences, and it’s critical to have enough to serve everyone. So, be sure to stock your mobile bar with:

• Versatile glasses that can be used for multiple drink types

• Shatterproof options

• Disposable or compostable cups for large events or venues with glass restrictions

Finally, consider using glass racks for safe transport and storage of your glassware.

Mixers, Garnishes, and Condiments

Having easy access to bottles, mixers, garnishes, and condiments is key to serving people quickly. You can efficiently organize these items with tools like:

• Speed rails for frequently-used bottles

• Condiment holders and caddies for garnishes

• Insulated dispensers for juices and other mixers

• Small refrigerators or coolers for perishable items, like limes and oranges

Remember, the faster you can serve people, the better overall experience they’ll have. And the better experience they have, the more likely they’ll be to hire you for future events.

Workstation and Storage Solutions

You can also maximize your mobile bar's efficiency with smart workstation and storage solutions. For example, think about incorporating:

• Stainless steel worktops for easy cleaning and durability

• Under-bar storage for bottles and supplies

• Shelving units for additional storage

• Bottle display racks for merchandising and easy access

Modular and custom-built portable bar units can come in handy here, as they can be configured for different types of events. However, feel free to get creative if you opt for a foldable bar or table with a skirt.

Point of Sale and Payment Processing

While some mobile bars might focus on open bar events where payment processing isn’t a consideration, it’s a different situation for those collecting payments for each drink.

To streamline your ordering and payment process, be sure to use:

• A robust Point of Sale (POS) system designed for mobile businesses

• Portable card readers that accept credit cards and mobile payments, like Apple Pay and Venmo, for cashless transactions

• Cash management systems for secure handling of cash payments

You might also consider adding a tip jar to your mobile bar unit, or think about prompting guests to leave a tip if they pay with credit cards or digital wallets.

Ultimately, efficient payment processing is critical for ensuring you can serve all guests in a timely manner.

Power and Water Systems

While it’s possible to run your mobile bar without power systems, some operators may need them to function.

For example, if you only do indoor events, you may be able to use venues’ electrical outlets. In this case, be sure to bring extension cords and power strips.

However, for outdoor events, you may need to invest in a small generator or battery-operated equipment in order to power tools like ice makers, blenders, and more. Otherwise, you’ll need to simplify your menu and come up with alternate solutions.

On the other hand, mobile water systems may be a necessary investment. For example, you’ll definitely need water to wash your hands and bartending utensils. Likewise, unless you opt for disposable drinkware, you’ll also need to be able to wash glasses.

Additionally, you should consider your wastewater management. Sinks with wastewater tanks can be an excellent solution, but make sure you follow all regulations related to wastewater disposal.

Ultimately, the more you invest in portable power and water systems, the more flexibility and mobility your business will have.

Menu Board/Display

Including a menu board displaying your offerings is key for letting guests know what they can order. While some mobile bars may want to incorporate digital signage, a simple chalkboard stand can work just as well.

The important thing is that your menu is highly visible and easy to read. Additionally, it should list all of your available drinks, as well as clearly communicate pricing.

Finally, it’s also a good idea to use a menu board that allows for easy updates and changes. This way, if you happen to run out of a particular type of drink, you can update your display accordingly.

Safety Gear

Ensuring the safety of both your staff and guests is a primary consideration when operating any type of business, including a mobile bar.

So, to stay prepared and keep everyone safe, be sure to get the following equipment:

• Fire Extinguisher: A portable fire extinguisher is important for dealing with any small fires that could occur, particularly if you’re using electrical equipment like blenders.

• First Aid Kit: Always have a fully stocked first aid kit on hand. It should include bandages, antiseptic wipes, and any other essentials to handle minor injuries promptly.

• Gloves: Using disposable gloves can be important to maintain hygiene when handling garnishes and ice.

• Non-Slip Mats: Place non-slip mats behind the bar to prevent slips and falls.

• Hand Sanitizer: Hand sanitizers should be readily available for both staff and guests to maintain hygiene.

• Barriers (if necessary): If the event is busy, it may be a good idea to use ropes or barriers to manage the crowd and keep everyone organized.

Additional Equipment for a Full-Service Experience

While some portable bars may want to stick with the basics, there’s some additional equipment you might consider to really take things to the next level.

For example, to create a more unique and high-end mobile bar experience, think about incorporating:

• Blenders for frozen drinks

• Draft beer systems for serving kegs

• Wine coolers or wine dispensers

• Specialty equipment for signature cocktails (for instance, smoking guns, liquid nitrogen setups, etc.)

Even though the gear above isn’t mandatory, they can be great ways to elevate the overall experience. This can help you secure more gigs for your business at future events.

How To Choose The Right Mobile Bar Equipment

Before investing in your mobile bar equipment, it's crucial to carefully evaluate your needs and options.

So, think about the following factors when determining what equipment you should invest in to run a successful mobile bartending business.

Equipment Quality

Investing in equipment that is high-quality is one of the most important considerations when purchasing your gear. Although high-quality equipment may have a higher upfront cost, it can save you money in the long run through:

• Improved durability and longevity

• Better performance and consistency in your drink offerings

• Reduced maintenance and repair costs

• Enhanced energy efficiency

So, look for commercial-grade equipment from reputable manufacturers known for their reliability in the food service industry.

Additionally, be sure to read reviews from other bartenders and consider the warranty on each piece of equipment.

Available Space, Portability, and Layout

Since your business is constantly on the go, it’s crucial to consider the size of equipment, its portability, and your available space.

Before making any purchases, be sure to:

• Measure your mobile bar or trailer's interior dimensions carefully

• Create a detailed floor plan, accounting for workstations, storage, and customer service areas

• Consider multifunctional equipment that can serve several purposes

• Look for compact or stackable options to maximize vertical space

Remember, not only do you need enough room for equipment, but it’s critical that staff have adequate space to work comfortably and efficiently. So, be sure you also think about important elements of your mobile bar’s layout like:

• The logical flow of your drink-making process

• Placement of equipment to minimize unnecessary movement

• Ergonomics to reduce strain on your bartenders during long shifts

• Visibility of equipment from the customer service area

• Adequate lighting for both work areas and display purposes

Ultimately, carefully considering space, portability, and layout will help you create a functional and efficient setup that enhances staff productivity and the guest experience.

Ease of Use and Maintenance

Of course, it’s also important that your mobile bar equipment is easy to use. For instance, consider whether or not your portable bar unit is easy to set up, or if staff will require extensive training.

You should also think about your gear’s maintenance. Are replacement parts for your unit readily available? Also, is your equipment easy to clean and sanitize so you can meet health regulations?

To ensure longevity and optimal performance, you should:

• Develop a regular cleaning and maintenance schedule

• Train your staff on proper equipment use and care

• Keep spare parts on hand for quick repairs

• Build relationships with local equipment service providers

Overall, choosing equipment that's user-friendly and easy to maintain ensures consistent quality and health compliance.

Sustainability Considerations

Selecting eco-friendly mobile bar equipment is not only better for the environment, but it can also save you money in the long run.

For instance, energy-efficient appliances can reduce the amount of electricity you need from a generator. Likewise, you might consider reusable drinkware rather than disposable items which must be replaced for every event.

As consumers increasingly prioritize eco-friendly businesses, incorporating sustainable equipment and supplies is a great way to stand out from the competition. 

So, you might also consider investing in biodegradable straws and stirrers, compostable drinkware, and eco-friendly cleaning products.

Pricing

As with any business investment, it’s always key to think about pricing. While it may be tempting to buy the cheapest options, remember that price often reflects quality.

However, selecting the priciest choices isn’t always the best choice either, and you may be constrained by your budget.

So, when budgeting for your mobile bar equipment, be sure to think about:

• Total cost of ownership, including maintenance and/or energy costs

• Potential return on investment through improved efficiency or product quality

• Comparing prices from multiple restaurant supply vendors

• The possibility of purchasing gently-used equipment for some items

Ultimately, it’s important to find the right balance between quality and affordability. This way, you can deliver an excellent experience for guests, while maintaining your budget and the sustainability of your business.

Financing and Leasing Options

As we’ve discovered throughout this article, equipping your mobile bar with all the right tools can require a significant initial investment.

However, even with a small budget, you still have options, such as:

• Equipment loans specifically designed for mobile food and beverage businesses

• Leasing options that allow you to upgrade equipment more frequently

• Rent-to-own agreements for major pieces of equipment

It may also be a good idea to consult with a financial advisor to determine the best approach for your business plan and budget.

Process Mobile Bar Payments Easily With Toast’s Handheld POS Device

Equipping your mobile bar with the right gear is essential for delivering high-quality beverages and building a successful portable bartending business.

While making excellent drinks is key for you to thrive, so is quick service and efficiency. Fortunately, a comprehensive POS system is one of the best tools for taking orders quickly, as well as accepting many different payment methods.

Better yet, Toast’s Handheld Starter Kit makes processing transactions on the go super simple. You can even get the kit for free (just pay shipping and taxes). 

With the right tools at your disposal, you'll be well-prepared to serve up exceptional drinking experiences, no matter where your mobile bar takes you!

Related Resources

• How Much do Mobile Bars Make
• Mobile Bar Ideas and Concepts
• How to Start a Mobile Bar Business
• Mobile Bar Business Plan