37 Restaurant Management Tools and Apps to Help Supercharge Productivity

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37 restaurant management tools and apps designed to improve productivity. Streamline front- and back-of-house operations so you can focus on what really matters.

Restaurant technology should empower restaurateurs to succeed and focus on what they love ‒ not create unnecessary complexity. So which are the best of the best for your restaurant? 

Progress is being made every day in the software, technology, and services available to restaurateurs. Toast’s 2019 Restaurant Success Report says that: 

  • Restaurants use an average of three technology vendors to manage back-office operations.

  • 50% of restaurant professionals say accounting, payroll, and business intelligence software are extremely important to their restaurants.

  • 68% of restaurant professionals regularly review sales reports; 45% regularly review labor reports; 32% review menu reports.

Technology is equally important to your guests. When asked which technologies would be most important to their on-premise dining experiences during and after the COVID-19 health crisis, restaurant guests called out contactless/mobile payment availability (34%), pay at the table technology (33%), and online ordering (33%).

In other words, technology fuels both your efficiency as well as the guest experience. To help you stay up-to-date with the latest and greatest, we’ve compiled a list of some of the top restaurant productivity tools and apps. Use these resources to streamline your operations so you can focus on what really matters: spending time with your guests, food, and team.


7shifts is a mobile, cloud-based scheduling and labor management platform trusted by 250,000 restaurant professionals. It helps you save time with scheduling, effectively manage your labor costs, and streamline workforce communications from anywhere.

Available on Android and iOS | Learn More


Avero gives restaurateurs invaluable insights into business operations and sales. It delivers a powerful solution that gives you the answers you need about your restaurant's performance so you can get out of the back office and out onto the floor to connect with guests. When integrated with your restaurant POS, you can access a full suite of solutions like server performance tracking, inventory management, labor and food cost tracking, revenue management, and more.

Available on Android, iOS, and Web | Learn More


Want to make tracking kitchen and bar inventory effortless? BevSpot is a food and beverage program management software that lets you take kitchen and bar inventory on any device and place orders with ease. With BevSpot, you can also gain sales performance insights, helping you make better purchasing decisions and improving your profit margin.

Available on Android, iOS, and Web | Learn More


BlueCart is a web and mobile platform that allows you to order from all your suppliers and manage inventory right from your phone. BlueCart’s tools work to streamline the ordering process: You can browse their featured network of suppliers (or add your own), do shelf-to-sheet ordering and inventory, and return extra or damaged products.

Available on Android, iOS, and Web | Learn More


As a tool that helps management recognize restaurant staff and combat turnover, Bonusly incentivizes employees to do their best. Co-workers and managers can send "points" that staff can redeem for prizes and gift cards. 

Available on Android, iOS, and Web | Start a Free Trial 


Buffer is an app that helps you manage all your restaurant social media accounts in one place. You can plan and schedule posts ahead of time, measure social media performance, and more right from your phone or laptop.

Available on Android, iOS, and Web | Learn More


Chowly seamlessly combines your third-party online ordering platforms – like GrubHub, UberEats, DoorDash, and others – with your restaurant's point of sale. Reduce errors and the time spent manually entering orders so your team can focus on doing what they love.

Available on Android, iOS, and Web | Learn More 


Evernote is a handy way to capture ideas on the go. Evernote organizes all your notes into folders and notebooks, so you can easily see what's most important to you at any given time. Plus, it allows you to attach photos, PDFs, to-do lists, checklists, and more to each note, so you can more productively manage your restaurant.

Available on Android, iOS, and Web | Get Started for Free 


There's never enough time when you're working in a restaurant. When you finally have a spare minute – whether you're hiding in a bathroom stall or the walk-in – but you have a backlog of blog posts and articles you want to read, it can be frustrating and overwhelming.  Feedly consolidates all of the publications you want to read ‒ from Forbes to Nation’s Restaurant News to the On the Line ‒ into one easy-to-access format. Because Feedly is connected to millions of feeds and publications, you can find the restaurant-related content you care about in a single place, saving you precious time.

Available on Android, iOS, and Web | Learn More

Food Cost Calculator

Calculating food cost percentage can be time-consuming and it’s often guesswork, but it doesn’t have to either. Toast’s free Food Cost Calculator helps you calculate your food cost percentage based on actual data, not a hunch. 

The calculator shares the five most popular items (and their price breakdown) on similar restaurants’ menus in your state, then it allows you to dive into those menu items and calculate each item’s food cost, plus cost per pound and/or cost per cup for each ingredient. It also gives you the ability to create your own custom menu items and determine the ideal price.

Available on Web | Try It Now 


Hootsuite is another recommended social media management app and platform, an alternative to Buffer. It allows you to manage all of your restaurant social media accounts in one place. You can schedule posts, monitor trending topics, measure performance, and more.

Available on Android, iOS, and Web | Start a Free Trial


HotSchedules provides a mobile-friendly, cloud-based solution that helps reduce the time it takes for managers to create, communicate, and manage employee work schedules. It helps you schedule the right people at the right time to reduce labor costs — up to 2 percent, according to the app. 

Available on Android, iOS, and Web | Learn More


IFTTT – If This Then That – connects all the apps you know and love and creates "recipes" that help these individual apps seamlessly talk to each other and share valuable information. For example, you can set up a recipe that instantly posts your Instagram photos as native photos on Twitter (rather than links) or one that automatically shares your Facebook status updates on LinkedIn.

Available on Android, iOS, and Web | Learn More


Incentivio is a cloud-based, mobile-first engagement platform that helps restaurants acquire new customers, drive visits, increase customer spend, and increase customer loyalty and engagement. It allows you to launch online ordering, native mobile apps, and digital loyalty programs easily and quickly.

Available on Android, iOS, and Web | Learn More 


The more tools you add to your restaurant's arsenal, the more passwords you’ll have to remember and protect. LastPass is a convenient password manager, giving you access to your passwords when you need them. It also makes it easy to generate a unique password for each account so you're always protected against hacking.

Available on Android, iOS, and Web | Get It for Free

Menu Engineering Spreadsheet

Trying to take your menu to the next level? Decisions about your menu's pricing, structure, and design should be made not only with care but with data. How much profit is each menu item contributing to your restaurant? What can you do to drive some menu items up in popularity? Are your menu items even profitable, or are you spending too much on inventory?

This free menu engineering spreadsheet, complete with intricate menu engineering formulas, is used by restaurant owners to determine areas of strength and weakness within their menu.

Available on Web | Try It Now 


Never worry about calling in or scheduling a conference call with restaurant stakeholders again. MobileDay syncs with your smartphone calendar, notifies you of upcoming meetings, and allows you to connect to your calls with one touch. Even if you’re on the road, you won’t need to scramble for a conference line pin or access code.

Available on Android and iOS | Learn More 


Want to manage your restaurant reservations from anywhere? OpenTable provides reservation and guest management whether you’re in the office or on your phone. It automates table status updates, allows you to access real-time shift revenue and average guest spend, and more.

Available on Android, iOS, and Web | Learn More

Order and Pay

Roughly 34% of guests reported contactless/mobile payment availability as the #1 most important technology for restaurants to implement during COVID, according to Toast’s Guide to the Restaurant Guest. 

Toast’s Order and Pay makes this easy: it gives your guests the ability to order and pay for their meal from the convenience and safety of their own device. Guests can browse the menu, place their order, and pay for their meal from their own device on their own terms. 

Available on Android and Web | Request a Demo 

Outlook and Gmail

Outlook and Gmail are two of the biggest email apps on the market. They allow you to manage all of your email communications on the go. You can also schedule appointments and stay attuned to your calendar using the apps.

Available on Android, iOS, and Web | Learn More


Instead of guests waiting to order and receive their pints of beer, give them the opportunity to pour it themselves. With PourMyBeer's self-serve bar tap system, you’ll need fewer staff to run your bar and you’ll improve the experience for your guests by getting them their drinks quicker and easier. They’ll wait less and feel encouraged to buy more.

Available on Web | Learn More


Restaurant365 is a consolidated back-office solution built for restaurants that helps manage your accounting, inventory, and labor scheduling. It helps you forecast sales, better control your food costs, and optimize your staff's scheduling based on your sales history, timing, and even the weather.

Available on Android, iOS, and Web | Learn More

Restaurant Productivity Calculator 

This free resource from Toast lets restaurant owners and managers find the gaps in their day and see where they stack up against the average restaurateur.

Enter how many hours per week you spend on tasks like inventory tracking, accounting and reporting, and menu work. The template then adds up your time so you can see just how long you spend in the restaurant each week and where you can make changes in your schedule to become more productive.

Available on Web | Try It Now 

Restaurant Scheduling Template

Have you ever had an employee miss a shift, or come in at the wrong time because they didn't look at the schedule posted in the break room before leaving their last shift? Toast created this free, simple restaurant scheduling solution to combat that. The Restaurant Scheduling Template allows you to easily schedule your restaurant staff's shifts. It's responsive, can be updated on the go, and employees can access it from home or on their phones.

Available on Web | Try It Now

Restaurant Technology ROI Calculator

Make sure you're getting the most out of your restaurant technology with Toast’s free Restaurant Technology ROI Calculator. It’s an easy guide to analyzing the success of your restaurant POS system. It also helps you calculate ROI down to the dollar and presents unique ways your point of sale system can pay you back, based on industry statistics.

Available on Web | Try It Now


ReviewTrackers' review management software allows you to use customer feedback to act today and predict tomorrow. Collect reviews from your happiest guests, and use data to gain insights to improve your business, all in one easy-to-use dashboard. This app consolidates reviews from Google+, TripAdvisor, Facebook, Yelp, and more.

Available on Android, iOS, and Web | Sign Up for a Free Trial


With over 16 million songs licensed for your restaurant, Rockbot lets you play the best background music to achieve the mood that matches your brand. Easily manage what's being played in your restaurant and control the app from any mobile device. You can also surprise your guests and create an amazing guest experience by letting them see the music playing, request songs from your pre-approved library, and discover your promotions.

The music is customized to your business so you can set playlists to automatically play throughout the day and stop worrying about ambiance and even restaurant music licensing fees.

Available on Android, iOS, and Web | Sign Up for a Free Trial


Want a new way to enhance the guest experience? Rooam allows guests to pay their bar tab or restaurant bill remotely from their phones. It also includes chargeback protection and gives you a central way to drive customer acquisition and re-engage customers with in-app events, targeted digital promotions, and segmented email campaigns. 

Available on Android, iOS, and Web | Learn More


Want to make it easy for your guests to order from you on their preferred channels? Say2eat offers a white-labeled tool that allows your audience to discover your restaurant, connect, and order all within popular marketing and communication channels like Facebook Messenger, Twitter, Slack, and more.

Available on Web | Learn More


Communicating clearly with your staff is more important now than ever. Slack is a channel-based messaging platform that can be organized to fit your team by topics, private groups, or direct messages. Slack is faster and more organized than email, and it makes team communication a breeze. 

Available on Android, iOS, and Web | Learn More


Protect and monitor your business with Solink's video surveillance service, linking your security footage with your sales transactions. Have complete visibility into every action and transaction for every location from any device. Solink also offers the tools your team needs to identify coaching opportunities, compliance issues, and security concerns.

Available on Android, iOS, and Web | Learn More


SpeedETab is an industry leader in native mobile ordering, mobile payment, and analytics solutions for restaurants. It helps you design branded ordering experiences – whether that's an app, a landing page, or an online-ordering site – that target the technology and channels your guests use the most, making ordering and payment easy to navigate. 

Available on Android and iOS | Learn More

Sprout Social

Another social media management tool, Sprout Social allows you to see all your messages in one place, easily view conversation history, and assign certain tasks or to-do lists from messages. It acts as a social inbox so you can quickly post, monitor, and schedule content across Twitter, Facebook, Instagram, and LinkedIn.

Available on Android, iOS, and Web | Sign Up for a Free Trial


Do you find yourself inundated with emails that you don’t have the time to unsubscribe from? That’s what makes Unroll.Me a lifesaver. With Unroll.Me, you can instantly see a list of all your subscription emails. It then allows you to unsubscribe from unwanted emails and consolidate the emails you want to keep ‒ all with a simple swipe.

Available on Android and iOS | Learn More


xtraCHEF is an automated accounts payable processing and cost management platform built for restaurants. It helps you automate invoice management, eliminating manual accounting and inventory management tasks. In addition, you can analyze your food costs and improve your purchasing decisions with less effort.

Available on Android, iOS, and Web | Learn More

Zero Hour Health

Zero Hour Health is a crisis management solution that can help your restaurant navigate a multitude of issues -- including foodborne illness outbreaks, violent episodes, workforce problems, & countless other crises. Zero Hour Health also offers comprehensive COVID-19 clinical guidance and medical direction, including reopening plans, employee health checks, and operating procedures.

Available on Android and iOS | Learn More

Toast Restaurant Point of Sale & Management System

Toast is a single platform to manage your restaurant. It combines point of sale, point of sale, front of house, back of house, and guest-facing technology with a suite of third-party integrations to help you improve operations, grow revenue, and delight your guests.

Available on Android and Web | Request a Demo 

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