Rota management made for restaurants

Restaurant employee scheduling software helps managers create and manage rotas, track attendance, and monitor labour costs, replacing manual spreadsheets with a connected system that reflects how a restaurant actually operates. Toast's rota tools are built around Sling by Toast and integrate with Toast POS, so scheduling, timecards, and labour data all sit in the same platform.

Scheduling software that integrates with a POS can pull in sales and labour data to help managers build more informed rotas, rather than relying on estimates. With Toast, Sling and Toast POS sync employees, rotas, and timecards together, so the data used for scheduling reflects what is actually happening in the restaurant.

Many scheduling platforms give staff access to self-service features such as requesting time off, swapping shifts with colleagues, and confirming they have seen important updates. Toast's scheduling tools include all of these, along with shift reminders and read receipts so managers can see when team members have acknowledged a message or update.

Labour is typically one of the largest costs in a restaurant operation, and scheduling software that connects to sales data can help managers make more accurate staffing decisions. Toast's scheduling tools include overtime alerts while building rotas and automated enforcement based on published schedules, helping to keep actual spend closer to what was planned.

Managing rotas across multiple sites from separate systems adds administrative work and makes it harder to get a consistent view of labour spend. Toast's scheduling tools allow managers to monitor and review labour costs across all venues from a single platform, with reporting that covers staffing spend at each location.

Remote clock-in and clock-out functionality is useful for restaurants where staff may not always be at a fixed terminal at the start or end of a shift. Toast's mobile time clock allows team members to clock in and out using their phone, with attendance data feeding into Toast POS to simplify tracking and reduce manual admin.

Clear communication between managers and staff around shifts, changes, and announcements can reduce no-shows and confusion at the start of service. Toast's scheduling tools include group messaging, team announcements, newsfeeds, and notifications, so the whole team can access the information they need without relying on separate messaging apps.

Our team of experts are happy to offer a demo or consultation to walk you through the features and help you understand how scheduling software would fit into your current operation.